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If you have projects with billing rates defined,
it probably occurred to you that a customer would refuse to pay for certain tasks you did.
We have just added a little tool that will make your life easier in that case.
For example, if you have worked 40 hours with a billing rate during a month for a customer and if the customer refuse 2 hours.
Now, with BeeBole you can easily mark these 2 hours as non-billable, adjusting the total billing in BeeBole to what you will really invoice.
The new feature is available through the Approval module.
You can select any record hours (the detailed view will probably be the more adapted for this)
and then click on the Non-billable button in the top right corner.
The billing rate for these hours will be set to 0. The total billing will be adjusted.
Now on BeeBole Timesheets you can add official public holidays for the whole company at once.
Just like public holidays are to be for everyone and to be enjoyed all at once, no more importing the public holidays employee by employee.
Bulk addition of public holidays is already here.
Lean more about adding and configuring Holidays
You can now approve/reject/submit/lock time entries via the API.
We have also added the possibility to create/manage/assign groups:
Finally, you can now assign groups as Exclusive Members of customers/projects, ... via the API.
The Billable % will give the % of billable hours for a row in your report.
The Hourly cost will give the average cost per hour for a row in your report.
You can now set up a fixed fee on a projet, a sub-project or a customer.
The billing rate, instead of being constant, will be automatically recalculated each time hours are added to the project, the sub-project or the customer.
For example, if a project has a fixed fee of 5.000 USD, the total billing for the project will always appear as 5.000 USD
if you look at reports including all hours recorded on the project.
The first 10 hours recorded on the project will have a rate of 500 USD per hour.
If you record 20 hours on project, the billing rate will then be adjusted to 250 USD, and so on.
With 20 hours recorded in total on the project (for example 5 hours in Octobre and 15 hours in Novembre), running a report on Octobre will give you a billing rate of 250 USD and a billing of 1.250 USD for the project ( 5 * 250 ).
More information about the Billing Methods.
We have revamped the Projects Overview feature to ease your review of the account configuration.
The Projects Overview is available in the Account module under the "Download your data" section.
The result will be displayed in another browser tab and will look like this.
The changes are the following
Groups is not only a powerful feature to add new dimensions to your report,
it is also a great feature to ease the configuration of your authorization profiles.
Up till now, you could already use a group of persons as Exclusive Members of a project or assign the same group to a Team Leader.
But from now on, if your groups structure contains several levels (for example a more complexe hierarchy structure),
You will be able to choose not only the bottom levels but any level in the structure.
Here is an example of a multi-level teams structure:
You will now be able to assign employees directly to the Team C, which was not possible before.
This is done via the Person Details module (or any of the details module for projects or customers, ...)
You will also be able to assign one of these higher level to a team leader.
The Team leader will be able to see all levels below in his reports (Team C1 and Team C2 in this example).
He will see by default the Team C in his Approval module,
but will have the option to drill down in the structure and approve employees from lower levels.
We have updated our API with new and older features. You can now:
The full documentation is available here: https://beebole.com/api/
Next to the columns Hours, Billing and Costs available in the Report module, you can now add the same columns in %.
The % is based on the total hours, billing or costs for the selected date range.
Next to that, we also added a Profit column, which is the difference between Billing and Costs. It also comes with a % column.
When you define a new billing rate on a project, client or employee, update an existing rate, or add new cost to an employee,
The system will now offer you automatically to apply the new rate or cost to existing records.
For example, in the Billing Methods module, the following screen will appear.
The system will tell you how much records exist for the current company, project or employee
and will offer you to apply the new rate to a date range of existing records or to all records.
To change the date range, just click on the month (You can then pick other date ranges such as quarter, year, ...)
or use the arrows to navigate through the months.
The same possibility is offered in the Standard Cost module.
Alternatively, you can still use the Approval module to apply a global refresh of rates and costs to existing records
using the "Update Rates & Costs" button after selecting the ad-hoc records.
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