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Budgets and Business Days/Hours Added to Reports

posted Sep 29, 2017, 4:41 AM by Yves Hiernaux   [ updated Sep 29, 2017, 4:42 AM ]

Addition of new columns for your reports:
  • Budget: budget information defined in the Budget module. The budgets are time independent and won't be impacted by the time frame selected.
  • Business days: number of working days for the selected timeframe = number of days in the timeframe minus the week-ends and the holidays.
  • Business days remaining: number of business days for the selected timeframe minus the number of days worked.
  • Business hours: number of working hours for the selected timeframe = number of hours in the timeframe minus the week-ends and the holidays.
  • Business hours remaining: number of business hours for the selected timeframe minus the number of hours worked.

Revamped Recent Module

posted Apr 28, 2017, 6:07 AM by Yves Hiernaux   [ updated Apr 28, 2017, 6:07 AM ]

One of the main tool ensuring easy navigation with in your BeeBole account has been completely reviewed.

  • Results are now displayed in columns and not as a cloud of results, ensuring better readability.
  • Only active entities are now shown by default. A new Show inactive buttons has been added at the bottom of the module.
  • Company names initials have been added in front of the project names in case of projects with similar names.

Mark Billable Hours as Non-billable

posted Feb 1, 2017, 7:25 AM by Yves Hiernaux   [ updated Feb 1, 2017, 7:25 AM ]

If you have projects with billing rates defined, 
it probably occurred to you that a customer would refuse to pay for certain tasks you did.

We have just added a little tool that will make your life easier in that case.

For example, if you have worked 40 hours with a billing rate during a month for a customer and if the customer refuse 2 hours.
Now, with BeeBole you can easily mark these 2 hours as non-billable, adjusting the total billing in BeeBole to what you will really invoice.

The new feature is available through the Approval module.

You can select any record hours (the detailed view will probably be the more adapted for this)
and then click on the Non-billable button in the top right corner.

The billing rate for these hours will be set to 0. The total billing will be adjusted.

Introducing Public Holidays

posted Dec 21, 2016, 2:52 AM by Yves Hiernaux   [ updated Dec 21, 2016, 2:52 AM ]

Now on BeeBole Timesheets you can add official public holidays for the whole company at once.

Just like public holidays are to be for everyone and to be enjoyed all at once, no more importing the public holidays employee by employee. 
Bulk addition of public holidays is already here.

Lean more about adding and configuring Holidays

More Information and Capabilities Available via the API

posted Nov 22, 2016, 2:04 AM by Yves Hiernaux   [ updated Nov 22, 2016, 2:04 AM ]

You can now approve/reject/submit/lock time entries via the API.

We have also added the possibility to create/manage/assign groups:

Finally, you can now assign groups as Exclusive Members of customers/projects, ... via the API.

New columns in Report: "Billable %" and "Hourly cost"

posted Nov 4, 2016, 7:36 AM by Yves Hiernaux   [ updated Nov 4, 2016, 7:36 AM ]

The Billable % will give the % of billable hours for a row in your report.
The Hourly cost will give the average cost per hour for a row in your report.

New Billing Method: Fixed Fee

posted Nov 4, 2016, 7:32 AM by Yves Hiernaux   [ updated Nov 4, 2016, 7:32 AM ]

You can now set up a fixed fee on a projet, a sub-project or a customer.
The billing rate, instead of being constant, will be automatically recalculated each time hours are added to the project, the sub-project or the customer.

For example, if a project has a fixed fee of 5.000 USD, the total billing for the project will always appear as 5.000 USD
if you look at reports including all hours recorded on the project.

The first 10 hours recorded on the project will have a rate of 500 USD per hour. 
If you record 20 hours on project, the billing rate will then be adjusted to 250 USD, and so on.

With 20 hours recorded in total on the project (for example 5 hours in Octobre and 15 hours in Novembre), running a report on Octobre will give you a billing rate of 250 USD and a billing of 1.250 USD for the project ( 5 * 250 ).

More information about the Billing Methods.

Review your Configuration with our Improved Projects Overview

posted Sep 13, 2016, 3:32 AM by Yves Hiernaux   [ updated Sep 13, 2016, 3:32 AM ]

We have revamped the Projects Overview feature to ease your review of the account configuration.
The Projects Overview is available in the Account module under the "Download your data" section.

The result will be displayed in another browser tab and will look like this.

The changes are the following
  • Rows are now created for each sub-project. Previously all sub-projects were aggregated in the same row and the configuration differences for sub-projects could not be identified.
  • Exclusive Members are now the exact result of who has access to a project/sub-project. Previously, the exclusive member lists set up at different levels (company, project and sub-project) were aggregated leading to confusing results.
  • Tasks are not repeated for each project anymore. Only when Specific Tasks have been used will a result be displayed. The X indicates no tasks to be used on that company/project/subproject.

Organizational Structure Authorizations using Groups

posted Sep 13, 2016, 2:02 AM by Yves Hiernaux   [ updated Sep 13, 2016, 3:12 AM ]

Groups is not only a powerful feature to add new dimensions to your report, 
it is also a great feature to ease the configuration of your authorization profiles.

Up till now, you could already use a group of persons as Exclusive Members of a project or assign the same group to a Team Leader.

But from now on, if your groups structure contains several levels (for example a more complexe hierarchy structure),
You will be able to choose not only the bottom levels but any level in the structure.

Here is an example of a multi-level teams structure:

You will now be able to assign employees directly to the Team C, which was not possible before.
This is done via the Person Details module (or any of the details module for projects or customers, ...)

You will also be able to assign one of these higher level to a team leader.
The Team leader will be able to see all levels below in his reports (Team C1 and Team C2 in this example).
He will see by default the Team C in his Approval module
but will have the option to drill down in the structure and approve employees from lower levels.

Last but not least, we have added the possibility to assign a group of projects to a Project Manager.

New Features Available Through our API

posted Jun 21, 2016, 3:09 AM by Yves Hiernaux

We have updated our API with new and older features. You can now:
  • Send invitation to users at the creation of the users via the API
  • Set companies as branches via the API
  • Retrieve new columns in the time.export service (% columns, profit, activity)
The full documentation is available here:

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