With Approval you can:

1. Approve & reject submitted timesheets
2. Lock & unlock hours
3. Send reminders to employees to fill in their timesheets
4. Update rates & costs of hours
5. Submit timesheets on behalve of your employees

The Approval module is available in the catalog for Managers and Admins. (Read How to add a module? for more information)

Team leaders will only see the employees they are managing.

You can browse the timesheet data per week or per month. 

At any time, you can go back to the current week or month by clicking on Today in the top-left corner.

Hours are displayed in tabs per status (Draft, Submitted, Approved, Rejected and Locked).

A Tab only appears on the screen if there are hours in this status.

The number between () shows you the number of employees with hours in this status.

You can always apply an action (approve, reject, ...) to a single person or to a group of person by checking the boxes on the left of the names.

The checkbox appearing at the top of all the others allows you to select or deselect all employees.

Clicking on an employee name will lead you to the screen of that employee.

For every employee, you can see a detail of the worked hours by clicking on the small arrow appearing on the right of each line.

Information displayed includes customer, project, task, total of hours, billing total, billing rate.

In the case of multiple currencies, the amounts are consolidated to the currency of the user's company.

Approve and reject actions are only available in accounts where the Approval setting has been switched on in the Timesheet settings module.

Managers and admins can approve and reject hours.

Simply select the employees for which you want to approve or reject hours under the Submitted tab and click on the ad-hoc button.

Approved hours may be rejected and rejected hours may be approved.

If the ad-hoc notifications are turned on in the Timesheet settings:

The lock status is a great feature to ensure that the hours you treated in your accounting software or the ones you have already billed to your customers are not changed anymore.

If the approval mode is on for your account, all approved hours can be locked.

If the approval mode is off for your account, all submitted hours can be locked.

Simply select the employees for which you want to lock or unlock hours under the ad-hoc tab and click on the Lock button.

Select the employees under the Draft tab to which you want to send a reminder asking them to fill in their timesheets and click on Reminder.

An email will be sent right away to the selected person.

Note that you can turn on automatic reminders in the timesheet settings module.

Rates and costs on hours are stored at the same time that the hours are recorded by your employees. 

Sometimes, a change in the rates or costs occurs after your employees have already recorded their hours.

In this case, the update rates & costs feature will help you to update these for the ad-hoc hours.

Hours for which the rate has been changed after the hours recording will have a * next to the rate.

Clicking on the rate will lead you to the company or project where the rate was configured.

Once the right employees are selected, click on Update rates & costs.

You can submit hours on behalf of your employees.

Just select the right employees in the Draft tab and click on Submit.