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BeeBole Timesheet Mobile

How to access BeeBole Timesheet on your mobile

Go to the web browser of your mobile (Chrome, Safari, ...) and type the same url as you would do on your desktop:
After entering your login/password, or connect using your G Suite login you will be automatically redirected to the BeeBole Timesheet mobile app.

It works on
  • iPhone
  • Android phones such as Samsung
  • and any other smartphone (Microsoft, Blackberry,...) running a recent web browser like Opera mini, or Firefox

Is it a Native App?

It is not. It is a mobile web app of a new generation giving the same high-level results and performance as you would expect with a native app,
and YES, it works OFFLINE.

Add BeeBole Timesheet to your Home Screen

After a few seconds, a popup will propose you to add BeeBole Timesheet to your Home screen.
Just follow the instruction to have direct access from your Home Screen.

On iPhone Safari, click on the Share button, located at the bottom of your screen and represented by a square and up arrow. 
The iOS Share Sheet should now be displayed. Scroll to the right, if necessary, and tap the choice labeled Add to Home Screen.

On Android Chrome, tap the menu button and tap Add to homescreen. You’ll be able to enter a name for the shortcut and then Chrome will add it to your home screen.

Track Time, Add New Entries to your Timesheet

To add new entries to your Timesheet, click on the + icon situated in the bottom right corner.

The detailed screen for the timesheet entry will appear.

Top Bar Information

  • Clicking on the arrow on the left will lead you back to the main weekly view.
  • The date displayed is the date of the time entry you are creating/viewing.
  • The hours displayed is the total of hours recorded on that day.
  • Clicking the Trash icon on the right will delete the existing entry and lead you back to the main weekly view.

Recording the Time Entry Duration and Comment

Several options are offered to record the number of hours:

Duration: define a number of hours in decimal or hours minutes depending on the account configuration

Start Time, End Time: define the start time and end time of the time entry. You may also give a start time and a duration and the end time will be automatically calculated.
Start time will automatically be filled in with the last end time recorded in the system for that day.

Timer: Click on the stopwatch button situated right to the Duration field to start a timer.

And click on the stop button to stop it.

  • You can leave BeeBole Timesheet app while a timer is running.
  • You can run several timers at the same time.
  • Timers will be displayed at the top of the screen when you will be in the main weekly view. Click on the timer to go to the detailed view and stop it.

Add a comment: click on the Comment field to add any note you would like to add to your time entry.
Once clicked on the field, the field will be displayed on the whole screen to give you more room to record your comment.

Select the project, customer you have been working on

You can select among a list of favorites or search the catalog of projects/customers.

Favorites are automatically added based on new projects/customers you will be adding to your timesheet.
If a favorite is obsolete for you, just delete from the list clicking on the X on the right.

Search the catalog for customers/projects that would not appear in the favorites list.

You can navigate the catalog by clicking in the list of customers/project appearing

Or you can search for a project/customer using the search field appearing at the top of the catalog screen

Alert Messages

In the cases of requirements not met, an alert message will be displayed telling you what to correct.
For example, if the account is set up to not allow more than 8 hours per day and you try to add more the following alert will be displayed.
The time entry will not be saved before you solve the issue.

Copy/Paste Time Entries

On days where time entries exists, the copy button will be enabled.
Click on it and move to the day for which you would like to paste the time entries.
Click on the Paste button.
All time entries will be copied.

If you copy time entries that were already submitted for approval or approved, ... 
they will be copied as draft and won't keep the same status as the hours they were copied from.

Change Existing Entries

Click on the time entry in the main weekly view to access the detailed screen and make the changes.
Only time entries in draft and rejected mode can be changed.

Delete Entries

Click on the time entry in the main weekly view to access the detailed screen and then on the trash button in the top right corner.
Only time entries in draft and rejected mode can be deleted.

Navigate Days, Weeks, Today

To navigate from day to day you can directly click on a day in the top bar
or you can swipe to the left or right of the main area where time entries are displayed to move to the previous day or next day.

To navigate from week to week, you can swipe to the left or the right the day of the week bar to go the the previous or next week.

To return to the today date, click on the calendar button at the top of the screen.

Send for Approval

Click on the Menu button in the top-left corner and choose "Send for Approval"

You can decide to submit a day, a week, a month.
All time entries in draft and rejected status will be resubmitted for approval.

The total of hours that will be submitted are given on the right of each of the options.
These totals will be displayed in green or red if the features preventing submission under a certain amount of hours has been enabled.

Using BeeBole Timesheet OFFLINE

BeeBole Timesheet can be used OFFLINE.
The use is exactly the same as if you were online but for the Send for Approval which can only be performed online.

Depending on the configuration of your account, certain checks can only be performed while online.
As soon as you will be online, these checks will be performed.
Time entries for which issues where found will appear as alert for revision.
Alerts will keep appearing while all issues found with time entries recorded offline are not solved.

Other Menu Items

  • Send for approval: see the Send for Approval section of this document for more information.
  • Settings: the option will only appear for Administrators and Managers of the account. You will be navigating to a mobile version of the desktop app where all features will be accessible, including approval, customers/projects creation or changes, reports, ... For more information, see this help section dedicated to Mobile Settings.
  • Documentation: link to this document
  • Contact Support: only available to administrators. It is a direct access to our support team.
  • Sign out

Changing your Interface Language

To change your interface language, Sign Out
and in the Sign In screen select the right language at the bottom right corner of the screen, then log in again.
BeeBole Timesheet is available in 8 languages.